Executive Assistant at votedotorg

About Vote.org:

Vote.org is a nonpartisan, nonprofit organization dedicated to simplifying political engagement, increasing voter turnout, and strengthening democracy. By leveraging innovative technologies and strategic partnerships, Vote.org strives to break down barriers to voting and empower every eligible citizen to exercise their democratic rights.

Vote.org is deeply committed to diversity. We strongly encourage women, black, indigenous, and people of color, first-generation Americans, new parents, single parents, people with disabilities, and members of the LGBTQ+ community to apply.  

Job Description: 

Vote.org seeks an Executive Assistant to serve as the primary point of contact for internal team members and external stakeholders on behalf of the CEO. The Executive Assistant will support with managing the CEO’s calendar and communication, planning and advancing events, and project management. We’re looking for a self-motivated, resourceful individual who enjoys working within a small, entrepreneurial environment that is mission-driven, results-driven, and community-oriented. 

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This role reports directly to the CEO and will be fully remote. The role will require some travel to support in-person meetings and events.

Job Duties:

• Completes a wide variety of administrative tasks for VDO’s CEO, including, but not limited to, managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling trip briefings.

• Plans, coordinates, and ensures the CEO's schedule is followed and respected. Plays both

• "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the CEO's time and office while exercising good judgment about navigating multiple priorities at once.

• Communicates directly and on behalf of the CEO with stakeholders, consultants, and staff 

• Provides a bridge for smooth communication between the CEO’s office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior staff.

• Works closely and effectively with the CEO to keep them well-informed of upcoming commitments and responsibilities and follow up appropriately. 

• Prioritizes conflicting needs, handles matters expeditiously and proactively, and follows through on projects to successful completion, often with deadline pressures. 
  

Qualifications:

• Scheduling experience is highly preferred

• Campaign or Hill experience preferred

• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

• Very strong interpersonal skills

• Expert-level written and verbal communication skills

• Demonstrated proactive approaches to problem-solving with strong decision-making capability

• Emotional maturity

• Highly resourceful team player, with the ability to also be extremely effective independently

• Proven ability to handle confidential information with discretion and be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment

• Forward-looking thinker who actively seeks opportunities and proposes solutions

Why join our team - why now?

• We exist in service of a critical mission - and we’re just getting started. Our team does high-impact, meaningful work every single day. Right now, our world often feels like a kick in the teeth. Working at Vote.org is an antidote to this feeling. Our staff members work actively each day to change this status quo. 

• We’ve got a track record of results. Vote.org reaches more voters of color and young voters than any other program in the nation. Over the course of the year, Vote.org ran the largest voter mobilization program in our history, making more than 650 million voter contacts among these traditionally underserved groups. Millions more used Vote.org’s digital tools to register, verify their registration, request an absentee ballot, find their polling location, and more.

• Our work allows you to be flexible. Working with vote.org is a short commute. We all work from home, and it is, frankly, the best. Live and work wherever you’d like as long as it’s in the United States and so long as you can get to a major airport to travel to support our work when needed. 

• We believe that when you feel your best, you do your best. We are proud to offer excellent health benefits. We offer fully covered health, dental, and vision for our employees and generous coverage for your partner and family. Our time off is generous.

• We reward our staff competitively. We offer 401(k) and a Roth 401(k) retirement options since we want you to retire one day. 

• We believe in cultivating a cohesive and inclusive team culture. As an organization, we are deeply committed to diversity. We strongly encourage women, people of color, first-generation Americans, new parents, single parents, people with disabilities, members of the queer community, and talented individuals from all backgrounds to apply to join us. 

To apply, submit your cover letter and resume via our website.

Vote.org is an equal opportunity employer. This means that we don't discriminate against people because of their race, ethnicity, sex, age, religion, national origin, marital status, pregnancy, personal appearance, veteran status, disability, sexual orientation, gender identity or expression, family responsibilities, matriculation, genetic information, or political affiliation.